Uploading files to SharePoint is essential for storing, sharing, and collaborating on documents in real time. Today, I’m going to explain how to upload files to SharePoint using four different ways, so you can choose what works best for you.
Here you get to know:
Why Upload Large Files to SharePoint?
Microsoft SharePoint is used to store, manage, and share documents securely. Uploading files to SharePoint ensures:
- Version history is maintained.
- Files are accessible from anywhere.
- Permissions and compliance settings are enforced.
- Centralised storage reduces duplicate copies.
- Large files can be shared securely with teams and external partners.
- Integration with Microsoft 365 apps simplifies workflows.
- Automatic backup and retention policies protect data.
- Supports large file sizes up to 250 GB in SharePoint Online.
- Real-time co-authoring and collaboration are enabled.
- Offline sync SharePoint Document library to local folder through OneDrive ensures availability without internet.
If you’re still storing files on local drives or emailing attachments, moving to SharePoint will upgrade your document management process, as mentioned in the official Microsoft guide.
How to Upload Files to SharePoint Step by Step
Uploading a single file or folder is quick and simple in SharePoint, as it provides an in-built button to open offline files within it efficiently. Below, I’ll explain the techniques in detail to do so, i.e.
#Method 1. Upload via the SharePoint Web Interface
I read this Microsoft support article, which clearly explains how to upload documents through the SharePoint web interface. This is best when needed to upload a few files quickly:
- Open the SharePoint site and then the document library to upload large files to SharePoint.
- Click on the Upload button in the top menu.
- Choose Files or Folder.
- Select files from the device and click Open.
- The files will be uploaded and appear in the library.
#Method 2. Upload Using OneDrive Sync
If you want to upload or sync multiple files or folders regularly, set up OneDrive Sync with a SharePoint library. The steps are as follows:
- Open the SharePoint document library.
- Click the Sync button to open OneDrive on your computer.
- Follow the prompt to allow syncing.
- Now, the library appears as a folder in your File Explorer (Windows) or Finder (Mac).
- You can copy/paste or drag files directly into that folder, and it syncs automatically to SharePoint.
#Method 3. How to Upload Files to SharePoint Directly from Office Apps
Most of the users across the world use Microsoft Word or Excel. Here’s how they can help to upload files directly within SharePoint:
- Open any app like Word, click File > Save As
- Choose Sites, Your Company, or browse SharePoint locations under Add a Place
- Once connected, save directly into a SharePoint document library
#Method 4. Upload via SharePoint Mobile App
The SharePoint mobile app allows you to upload images, documents, or even capture photos directly into document libraries. Here’s how to upload large files to SharePoint:
- Open the SharePoint app, and then the document library.
- Tap the + button and choose Upload or Take a Photo.
- Select the file and upload.
Need to Move Entire SharePoint Content?
If you’re only uploading a few files to SharePoint, the built-in methods are fine. But if you need to migrate SharePoint site to another site or between tenants due to a merger or restructuring, don’t rely on manual uploads. Instead, I recommend using the Professional SharePoint Migration Tool.
It helps me to:
- Migrate document libraries, lists, and site content between SharePoint Online tenants.
- Retain version history, metadata, and permissions accurately.
- Avoid upload limits and structural issues with large migrations.
- Track the process with real-time updates and detailed logs.
This is especially helpful during SharePoint tenant to tenant migration or file server moves.
Author’s Verdict
In the above discussion, I explained how to upload files to SharePoint hassle-free. Additionally, I mentioned how to upload large files to SharePoint using four reliable methods with step-by-step instructions. Opt for any listed solution, follow the stepwise instructions thoroughly, and access offline data within your SharePoint document library.